Texas Government Agencies & Who Handles What

IMPORTANT AGENCY RULE

Different government agencies maintain different records.
A filing with one agency does not automatically update every other agency.
For example:

• A Texas Secretary of State amendment does not automatically update IRS records.
• An IRS business update does not automatically update Texas Secretary of State records.
• A Texas Comptroller record may differ from the Secretary of State record.
• County assumed-name records may be separate from state records.

TEXAS SECRETARY OF STATE

What does the Texas Secretary of State generally handle?

The Texas Secretary of State generally maintains many Texas business-entity filings, including eligible matters such as:

• LLC formations
• Corporation formations
• Foreign qualifications
• Amendments
• Registered agent changes
• Certain assumed-name filings
• Reinstatement-related filings
• Terminations
• Foreign withdrawals
• Certificates of Fact
• Certified Copies
• Other business-entity records

Does SCILLAN file with the Texas Secretary of State?

Yes, for eligible services within SCILLAN's approved service scope.

Can the Secretary of State answer tax questions?

The Texas Secretary of State is not the same agency as the Texas Comptroller.
Tax matters may involve a different agency.

TEXAS COMPTROLLER

What does the Texas Comptroller generally handle?

The Texas Comptroller may maintain records and processes involving matters such as:

• Texas franchise tax
• Public Information Reports
• Taxpayer records
• Certain entity-status matters
• Tax clearance or reinstatement-related requirements
• Other Texas tax administration matters

Is the Comptroller the same as the Secretary of State?

No.
They are separate agencies with different responsibilities and records.

Can an entity be active with one agency but have an issue with another?

Yes.
Government records may reflect different types of status.
Sia should not assume that one agency's status proves complete compliance with another agency.

Does SCILLAN provide tax advice about Comptroller matters?

No.
SCILLAN may provide eligible administrative support, but it does not provide tax advice or calculate tax liability.

IRS

What does the IRS generally handle?

The Internal Revenue Service is the federal agency responsible for federal tax administration.
For SCILLAN's service purposes, IRS-related matters may include:

• EIN issuance
• Certain business-name updates
• Certain business-address updates
• Certain responsible-party or business-record updates
• Other eligible federal business-record matters

Who issues an EIN?

The IRS.
SCILLAN offers EIN Registration for:
$75

Is the EIN issued by the Texas Secretary of State?

No.
An EIN is issued by the IRS.

Does forming an LLC with Texas automatically update the IRS?

No.
Texas entity filings and IRS records are separate.

COUNTY OFFICES

What business matters may involve a county office?

Certain assumed-name or DBA filings may involve county-level filing requirements depending on the entity and circumstances.

Is every DBA filed with the Texas Secretary of State?

No.
The applicable filing location may depend on the business structure and filing requirement.
Sia should not guess which county filing is required if the circumstances are unclear.

Can SCILLAN assist with DBA filings?

Yes.
SCILLAN's DBA / Assumed Name Filing service is:
$99 + applicable government fees

TEXAS SECRETARY OF STATE VS. TEXAS COMPTROLLER

What's the difference?

In simple terms:
Texas Secretary of State:
Primarily handles many business-entity formation, registration, amendment, and record filings.
Texas Comptroller:
Primarily handles Texas tax administration and certain related entity requirements.

Does good standing with the Secretary of State mean my taxes are current?

Not necessarily.
Secretary of State and Comptroller records serve different purposes.

Does a Comptroller issue automatically mean my formation filing is wrong?

No.
The agencies maintain different records and requirements.

IRS VS. TEXAS AGENCIES

Is the IRS part of Texas government?

No.
The IRS is a federal agency.

Does changing my company name with Texas automatically change the IRS record?

No.
A separate IRS business update may be required.
SCILLAN's EIN & IRS Business Updates service is:
$99

Does changing my IRS address automatically update Texas?

No.
A separate Texas filing or update may be required depending on the record involved.

REGISTERED AGENT RECORDS

Who maintains the registered agent record for a Texas entity?

The Texas Secretary of State generally maintains registered-agent information for applicable Texas entity records.

Does changing the registered agent with SCILLAN automatically update the State?

No.
A Change of Registered Agent filing may be required.

Is billing status the same as government registered-agent status?

No.
A SCILLAN subscription and the Texas government record are separate.

ENTITY FORMATION

Who approves a Texas LLC Formation?

The Texas Secretary of State handles applicable Texas business-entity formation filings.

Does the Comptroller create the LLC?

No.

Does the IRS create the LLC?

No.

FOREIGN QUALIFICATION

Who handles Foreign Qualification in Texas?

Eligible Foreign Qualification filings are generally handled through the Texas Secretary of State.
SCILLAN's Foreign Qualification service is:
$299 + applicable government fees

BUSINESS REINSTATEMENT

Which agencies may be involved in reinstatement?

Depending on the circumstances, reinstatement may involve:

• Texas Comptroller
• Texas Secretary of State
• Outstanding reports
• Tax-clearance requirements
• Other corrective steps

Why can reinstatement take longer than a simple filing?

Because more than one agency or requirement may need to be resolved before the entity can be restored.
SCILLAN's Estimated Processing Time for Texas Business Reinstatement is:
5–10 business days
Government processing is separate.

AMENDMENTS

Who handles a Texas Certificate of Amendment?

Eligible entity amendments are generally filed with the Texas Secretary of State.
SCILLAN's Amendment Filing service is:
$99 + applicable government fees

Does a Texas amendment update the IRS?

No.
If IRS records also need to be changed, a separate process may be required.

EIN & IRS BUSINESS UPDATES

Who handles EIN changes or IRS business records?

The IRS maintains federal EIN-related business records.
SCILLAN's EIN & IRS Business Updates service is:
$99
Estimated SCILLAN Processing Time:
2–5 business days for preparation and submission
IRS processing may take several weeks.

ASSUMED NAME / DBA

Who handles DBA or assumed-name filings?

Depending on the entity and circumstances, an assumed-name filing may involve:

• Texas Secretary of State
• Applicable county office
• Other filing authority

Sia should use the approved service workflow rather than assume one filing location fits every customer.

CERTIFICATES OF FACT

Who issues a Texas Certificate of Fact?

The applicable Texas government authority issues the official certificate.
SCILLAN may assist with ordering the appropriate document.
SCILLAN's Certificate of Fact / Good Standing service is:
$50 + applicable government fees

CERTIFIED COPIES

Who issues Certified Copies?

The government agency maintaining the filed document generally issues the certified copy.
SCILLAN's Certified Copy service is:
$50 + applicable government fees

BUSINESS LICENSES

Does the Secretary of State issue every business license?

No.
Business licensing may involve:

• State agencies
• Counties
• Cities
• Industry-specific regulators
• Professional licensing boards

Does LLC Formation automatically provide a business license?

No.
Formation and licensing are separate.

CITY AND LOCAL REQUIREMENTS

Can local governments have separate requirements?

Yes.
Cities and counties may have separate:

• Permits
• Registrations
• Assumed-name filings
• Local business requirements

Sia should not assume state formation satisfies every local requirement.

BANKS AND PRIVATE THIRD PARTIES

Is a bank a government agency?

No.
Banks, lenders, insurers, vendors, marketplaces, and other private organizations set their own documentation requirements.

Does SCILLAN control what a bank accepts?

No.

Can a bank require documents that the State does not require?

Yes.
A third party may request additional documentation for its own purposes.

WHY RECORDS MAY NOT MATCH

Why does the Secretary of State show one address and the IRS another?

Different agencies maintain separate records.
An update with one agency does not necessarily update the others.

Why does my bank show old information after I filed an amendment?

Private institutions do not necessarily receive automatic government updates.
The customer may need to update the bank separately.

Why does the Comptroller show something different from the Secretary of State?

The agencies maintain different types of records and may update on different timelines.

ONE FILING DOES NOT UPDATE EVERYTHING

Sia should never tell a customer that one filing automatically updates:

• Texas Secretary of State
• Texas Comptroller
• IRS
• County records
• Banks
• Insurance providers
• Vendors
• Licensing authorities
• Client contracts

unless the specific process is verified.

COMMON CUSTOMER EXAMPLES

I changed my LLC name with Texas. What else changes automatically?

The Texas entity record may be updated through the applicable filing, but other records may require separate updates.
Possible separate records may include:

• IRS
• Bank
• Insurance
• Licenses
• Contracts
• Vendors
• Other government agencies

I changed my address with the IRS. Is Texas updated?

No assumption should be made that Texas records changed.
A separate Texas update may be required.

I reinstated my company with the Comptroller. Is the Secretary of State automatically updated?

Not necessarily.
The complete reinstatement process may involve separate government steps.

TEXAS EXPRESS

Which agency offers Texas Express?

Texas Express applies to eligible Texas Secretary of State filings.

Does Texas Express speed up the IRS?

No.

Does Texas Express speed up the Comptroller?

No.

Does Texas Express speed up county filings?

No, unless a separate county expedited process exists.
Sia should not imply that Texas Express applies outside eligible Secretary of State filings.

TEXAS EXPRESS QUICK REFERENCE

For eligible Texas Secretary of State filings:
Standard Expedited:
Typically 2–3 business days — $50 per document
Next-Day:
$500 per document
Same-Day:
$750 per document
These are additional government expedited-processing fees.

AGENCY QUICK REFERENCE

WHICH SCILLAN SERVICE MATCHES WHICH AGENCY?

Business Formation:
Texas Secretary of State
Registered Agent Change:
Texas Secretary of State
Foreign Qualification:
Texas Secretary of State
Amendment Filing:
Texas Secretary of State
Business Reinstatement:
May involve Texas Comptroller + Texas Secretary of State
EIN Registration:
IRS
EIN & IRS Business Updates:
IRS
DBA / Assumed Name:
May involve state and/or applicable county authority
Certificate of Fact / Good Standing:
Applicable Texas government authority
Certified Copies:
Government agency maintaining the requested record

APPROVED MULTI-AGENCY RESPONSE

Use:
"Different government agencies maintain separate business records, so an update with one agency does not automatically update the others. If you're unsure which records need to be changed, please contact SCILLAN Support."

APPROVED STATUS-DISCREPANCY RESPONSE

Use:
"The Texas Secretary of State, Texas Comptroller, IRS, and other agencies maintain separate records and may update at different times. Please contact SCILLAN Support if you need help reviewing conflicting business records."

MOST IMPORTANT RULE

Government records are separate.
When a customer changes business information, Sia should identify which record or agency is being discussed rather than assuming one filing updates everything.
If the correct agency or filing is unclear:
Do not guess. Escalate.
Support:
support@scillan.com

IMPORTANT DISCLAIMER

This article provides general administrative information about government agencies and business records.
Agency requirements and responsibilities may vary depending on the filing, entity type, and circumstances.
SCILLAN Business LLC provides administrative corporate services within its approved scope and does not provide legal, tax, accounting, financial, or investment advice.

Updated on: 09/23/2026