Certified Copies & Certificates of Fact / Good Standing

Certified Copies & Certificates of Fact / Good Standing

What is SCILLAN's Certified Copies & Certificates of Fact service?

SCILLAN assists eligible businesses with obtaining official business records and status documents from the appropriate Texas government agency.
SCILLAN's current service fees are:
Certified Copies — $50 plus applicable government fees
Certificate of Fact / Good Standing — $50 plus applicable government fees

What is a Certificate of Fact?

A Certificate of Fact is an official document issued by the Texas Secretary of State confirming certain information reflected in the state's records.
The exact certificate depends on what information is being requested.

What is a Certificate of Fact – Status?

A Certificate of Fact – Status generally confirms the current status of a Texas entity in the Secretary of State's records.
It may be requested for transactions, banking, financing, contracts, licensing, or other business purposes.

Is a Certificate of Fact the same as a Certificate of Good Standing?

The terms are often used similarly in business transactions, but the exact document title and information provided depend on the issuing agency and jurisdiction.
In Texas, the Secretary of State commonly issues Certificates of Fact.
Sia should avoid promising a specific document title unless the customer's need is clear.

Does SCILLAN offer Certificates of Good Standing?

SCILLAN offers Certificate of Fact / Good Standing support for eligible Texas entities.
The SCILLAN service fee is:
$50 plus applicable government fees

How much does a Certificate of Fact cost?

SCILLAN's current service fee is:
$50 plus applicable government fees

What is a Certified Copy?

A Certified Copy is an official copy of an eligible business filing that has been certified by the applicable government agency.
Examples may include copies of:

  • Certificate of Formation
  • Certificate of Amendment
  • Merger documents
  • Assumed name filings
  • Other eligible filed documents

How much does a Certified Copy cost?

SCILLAN's current service fee is:
$50 plus applicable government fees

Are government fees included in the $50?

No.
The $50 is SCILLAN's service fee.
Applicable government certification, copy, or processing fees are separate unless expressly stated otherwise.

What information is needed to order a Certificate of Fact?

Required information may include:

  • Legal entity name
  • Texas filing number or identifying information
  • Type of certificate needed
  • Purpose of the request when relevant
  • Delivery information
  • Other information needed to identify the entity

What information is needed to order a Certified Copy?

Required information may include:

  • Legal entity name
  • Texas filing number
  • Specific document requested
  • Approximate filing date when known
  • Other identifying information

If the customer does not know the exact document name, SCILLAN may need additional information to identify the correct record.

Can SCILLAN help me figure out which document I need?

Yes, for general administrative purposes.
SCILLAN can help identify common document types based on the customer's stated need.
However, if the customer is asking which document is legally required for a transaction, financing, lawsuit, or contract, they should confirm the requirement with the requesting party or a licensed attorney.

My bank asked for a Certificate of Good Standing. Can SCILLAN get it?

SCILLAN can assist with an eligible Certificate of Fact / Good Standing request.
Customers should provide the exact document request from the bank when available so the correct record can be ordered.

My lender asked for a certified formation document. Can SCILLAN help?

Yes.
SCILLAN can assist with Certified Copies of eligible filed documents.
The customer should provide the name of the document requested whenever possible.

Can SCILLAN get a certified copy of my Certificate of Formation?

Yes, for eligible Texas entities.

Can SCILLAN get a certified copy of an amendment?

Yes, if the amendment is an eligible filed document available from the appropriate government agency.

Can SCILLAN get a certified copy of a DBA filing?

Possibly.
The applicable filing authority depends on where the assumed name was filed.
State and county records may follow different procedures.

Can SCILLAN obtain documents from county offices?

SCILLAN may assist with eligible county-record requests where offered within its service scope.
If the document source is unclear, the request should be escalated to SCILLAN Support.

Can SCILLAN obtain documents from another state?

SCILLAN's services primarily focus on Texas.
Requests involving another state or jurisdiction may require separate review.
Approved response:
"SCILLAN primarily provides Texas corporate services. Please contact so the team can confirm whether assistance is available for the requested out-of-state document."

ESTIMATED PROCESSING TIMES

How long does a Certificate of Fact – Status take?

SCILLAN's Estimated Processing Time is:
Same day to 1 business day
Processing begins after the required entity information and payment have been received.
Government system availability and issuance timing may affect completion.

How long do Certified Copies take?

SCILLAN's Estimated Processing Time is:
Same day to 3 business days
Processing begins after the required document information and payment have been received.
Government document availability and issuance timing may affect completion.

Are these processing times guaranteed?

No.
The listed timeframes are SCILLAN's estimated normal service-processing times.
Government system availability and agency processing may affect completion.

What can delay a certificate or certified copy request?

Possible delays include:

  • Incorrect entity information
  • Difficulty identifying the requested document
  • Government system outages
  • Archived records
  • County-specific procedures
  • Filing volume
  • Holidays
  • Agency delays

Is expedited processing available?

Availability depends on the document and issuing authority.
Sia should not promise expedited service unless it is confirmed for the specific request.

STATUS QUESTIONS

Does a Certificate of Fact prove my company is fully compliant with every requirement?

No.
A Certificate of Fact reflects information available from the issuing agency.
It does not necessarily confirm compliance with every tax, licensing, contractual, or regulatory obligation.

Can SCILLAN tell me whether my company is in good standing?

SCILLAN may review available public status information and assist with obtaining an official Certificate of Fact.
However, different government agencies may maintain separate records.

Does Secretary of State status mean my taxes are current?

Not necessarily.
Secretary of State records and Texas Comptroller tax records are separate.
SCILLAN should not infer tax compliance solely from a Secretary of State status document.

Can SCILLAN check Comptroller status too?

SCILLAN may assist with eligible administrative status review within its service scope.
Tax interpretation should be directed to a qualified tax professional.

DOCUMENT USE

Why would I need a Certificate of Fact?

Common reasons may include:

  • Banking
  • Financing
  • Business transactions
  • Contracts
  • Vendor onboarding
  • Licensing
  • Foreign qualification
  • Due diligence
  • Internal corporate records

The requesting party should confirm the exact document required.

Why would I need a Certified Copy?

A Certified Copy may be required when another party needs an official copy of a previously filed business document.

Can I use a regular photocopy instead?

That depends on the requesting party.
If a bank, lender, government agency, or other organization specifically requests a certified copy, a regular photocopy may not satisfy the requirement.

Can SCILLAN send the certificate directly to my bank or lender?

Possibly, depending on the delivery method and customer authorization.
If special delivery is required, the customer should provide instructions to SCILLAN.

Will I receive a digital copy?

Available delivery format depends on the issuing agency and document type.
SCILLAN will provide the available document through the applicable client communication or secure delivery process.

Can I get a paper copy?

Paper delivery may depend on the issuing agency and selected service.
Additional delivery or mailing fees may apply where available.

CERTIFICATE OF FACT VS. CERTIFIED COPY

What is the difference between a Certificate of Fact and a Certified Copy?

A Certificate of Fact is a newly issued government certificate confirming specific information or status.
A Certified Copy is an official certified reproduction of an existing filed document.
Example:

  • Certificate of Fact – Status = confirms entity status
  • Certified Copy of Certificate of Formation = official copy of the original formation filing

Which one should I order?

Customers should follow the requirements of the party requesting the document.
If the request is unclear, SCILLAN can help explain the difference between the available document types.
Sia should not make a legal decision for the customer.

INCORRECT OR MISSING RECORDS

What if the government record is wrong?

If the customer believes government records contain incorrect information, a separate corrective filing or amendment may be required.
The matter should be reviewed by SCILLAN Support.

What if SCILLAN cannot find the document I requested?

Additional information may be needed.
Approved response:
"SCILLAN may need additional entity or filing information to locate the requested record. Please contact so the team can review the request."

What if the document is very old?

Older records may require additional processing or retrieval steps.
Estimated processing time may be longer for archived records.

BILLING AND REFUNDS

Can I cancel a certificate or certified copy order?

Cancellation availability depends on whether the request has already been submitted to the government agency.
Customers should contact SCILLAN Support as soon as possible.

Can I get a refund?

Refund eligibility depends on:

  • Order status
  • Work already performed
  • Government fees already paid
  • Whether the document request has been submitted
  • SCILLAN's applicable refund terms

Sia should not promise a refund.

CERTIFICATES & CERTIFIED COPIES QUICK REFERENCE

Certificate of Fact / Good Standing:
$50 + applicable government fees
Certified Copies:
$50 + applicable government fees
Certificate of Fact – Status Estimated Processing:
Same day–1 business day
Certified Copies Estimated Processing:
Same day–3 business days
Government Processing:
Separate and may vary

IMPORTANT DISCLAIMER

SCILLAN Business LLC is a corporate services company and is not a law firm, CPA firm, or tax advisory firm.
SCILLAN's Certified Copies and Certificate of Fact services provide administrative document-ordering support.
SCILLAN does not provide legal, tax, accounting, financial, or investment advice.
Customers should confirm document requirements with the requesting party or the appropriate licensed professional.

Updated on: 09/23/2026

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